Procedures and Penalties for Academic Integrity Code Offenses

If an instructor suspects that a student has committed a major violation, s/he must inform the student by e-mail about the details of the allegation within three (3) working days from when the alleged violation was identified If the instructor determines that no major academic violation has occurred, the matter is dropped.
If the instructor determines that a major violation has occurred, s/he shall notify the student, the instructor’s department chair, and the relevant college dean (or designee) in writing, detailing the incident in question and policy violation(s) under consideration and including the available evidence.
The student’s case file will be referred by the instructor’s department chair through the relevant college dean (or designee) to the AIC within five (5) working days, confirming that points 1 to 4 of this procedure were followed.
Upon submission of the case to the AIC,
- The AIC will hold a meeting, if necessary, with the student and/or instructor for the purpose of examining the evidence and questioning any witnesses or relevant parties.
- The student shall have the right to be assisted by an advocate. The advocacy role may be assigned to an academic advisor or counselor. External attorneys are not permitted to be involved in any grievance or appeal case.
The committee may consult the university legal assessors or an expert (e.g., medical, psychological, etc.) for advice regarding any evidentiary issue.
Based on the evidence, if the AIC decides that the student has committed an academic violation, they will recommend an appropriate sanction. The AIC may recommend any sanction in accordance with para 5.6 of this document.
The AIC submits a full report, including the recommended sanction, to the provost (or designee) for a final decision. Such decision will be communicated to the Registrar’s Office. Where the provost (or designee) determines to impose a sanction other than that recommended by the AIC, written justification shall be provided to the AIC.
The Registrar’s Office will communicate the final decision to the student, the instructor, the department chair, and the relevant college dean (or designee).